CC:DA/TF/Communication and Outreach/9
June 16, 1995
Committee on Cataloging: Description & Access
Task Force on Communication and Outreach
The Task Force was charged with the preparation, for distribution to other groups, literature of various kinds describing CC:DA's roles and capabilities for assisting in the development of conceptual standards for information retrieval systems, and inviting submission of issues to CC:DA for consideration.
The Task Force is submitting for your final approval two documents: How to Submit a Rule Change Proposal to CC:DA and a pamphlet Building International Database and Cataloging Standards in Cooperation with American, Australian, British and Canadian Partners: The American Library Association (ALA) and the Committee on Cataloging: Description and Access (CC:DA)
The Task Force is also requesting that CC:DA support the proposed methods of distribution outlined below. The Task Force hopes that these documents will be made available by ALA to the largest number of appropriate audiences. As electronic access to documents becomes more accessible we request that these documents be made available to various listservs, gophers, and World Wide Web sites. Widespread electronic distribution will provide easy access and economic savings over paper distribution. However we also believe that many in the library community do not have electronic access. For those without electronic access we also request that mailings be sent to the groups listed below.
CC:DA/TF/Communication and Outreach/9
As a way to increase communication between CC:DA and the cataloging community we have drafted a four page guideline entitled: How to Submit a Rule Change Proposal to CC:DA. Two examples of previous proposals submitted to CC:DA are appended and intended for publication along with the guidelines.
In preparing this document we have referred to two documents: CC:DA/TF/Rule Revision/3: Report of the CC:DA Task Force on Rule Revision Dec.5, 1993 which discusses, among other things, what to include in a rule revision proposal to the Joint Steering Committee. And secondly, an article in the ALCTS Newsletter v. 4, no. 8 1993 "More Than You Wanted to Know About How the Cataloging Rules are Written" by Janet Swan Hill.
The Guidelines were approved with minor editorial changes at the Midwinter meeting of CC:DA Feb. 4 and 6, 1995.
Guidelines distribution recommendations:
Our intention is to make How to Submit a Rule Change Proposal to CC:DA widely available to the U.S. cataloging community. Given the growing use of electronic access and its cost effectiveness we recommend multiple approaches to electronic access. The guidelines can be mounted on the ALA gopher and on various appropriate listserv archives. World Wide Web access is particularly useful as it provides access electronically but also allows the user to see the formatted document. An experimental World Wide Web home page containing the guidelines has been mounted at the University of Oregon to demonstrate the capabilities for CC:DA documentation.
The pamphlet is designed to describe in one convenient place how CC:DA can support catalogers in the U.S. community. It also includes an invitation to the non-library community to collaborate with CC:DA and list a number of ways to contact CC:DA members.
We propose to distribute the pamphlet electronically and as a tri-fold one page pamphlet for mail distribution. The widest possible distribution will ensure that other groups, especially those outside of the traditional library field, become aware of the contributions and resources that CC:DA has to offer. We have included a list of groups we propose would benefit from the information regarding CC:DA.
Library community distribution:
Non-library community distribution: