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Committee on Cataloging: Description and Access
CC:DA/Schiff/2000/1
February 15, 2000
To: American Library Association,
ALCTS/CCS Committee on Cataloging:
Description and Access
From: Adam L. Schiff
University of Washington Libraries
Subject: Additional rule revisions related to
electronic resources
Background
CC:DA and the Joint Steering Committee have been working on a process of harmonization of AACR2 and ISBD(ER). This process has resulted in a large number of changes to AACR2, principally in chapter 9 and the glossary, to provide rules for the cataloging of all types of electronic resources. The CC:DA Task Force on the Harmonization of ISBD(ER) and AACR2 proposed several changes to the rules in area 4 of chapter 1 of AACR2 and to many parts of chapter 9, but did not address any other places in part I where rules for electronic resources might be useful or needed. The proposed changes below address several places in part I not yet addressed by CC:DA or the JSC where additions or revisions to the rules to accommodate electronic resources would be beneficial.
1. Rule 1.4F8
Current Rule:
1.4F8. If two or more dates are found on the various parts of a multipart item (e.g., when an item is published in parts over a number of years), give the earlier and later or earliest and latest dates, separated by a hyphen.
, 1968-1973
In describing a multipart item that is not yet complete, give the earliest or earlier date only, and follow it with a hyphen and four spaces.
, 1968-
Optionally, when the item is complete, add the latest or later date.
, 1968-1980
Proposed Revision:
1.4F8. If two or more dates are found on the various parts of a multipart item (e.g., when an item is published in parts over a number of years), give the earlier and later or earliest and latest dates, separated by a hyphen.
, 1968-1973
In describing a multipart item that is not yet complete, or a continuing resource, give the earliest or earlier date only, and follow it with a hyphen and four spaces. Precede inferred, probable, and approximate earliest or earlier dates by a left square bracket.
, 1968-
, [1997-Optionally, when the item is complete, add the latest or later date.
, 1968-1980
Rationale for Change:
Current Rule:
Rule 1.4F8 is currently solely concerned with multipart items, and provides guidance on how to record dates of publication for these types of publications. No where else in the rules are there instructions on how to record dates for other types of continuing resources such as Web sites and integrating databases. Rules 9.4F1 and 12.4F1 refer the cataloger back to 1.4F, and although the recent addition of a new example to 9.4F1 that shows an open-ended date is helpful, the actual rules in 1.4F only address finite continuing resources and traditional serials. Furthermore, no instruction is given as to how to bracket open-ended dates if bracketing is required because the date is inferred, probable, or approximate. The proposed revision to the rules provides this guidance.
2. Rule 1.7B16
1.7B16. Other formats. Give the details of other formats in which the content of the item has been issued.
Issued also on cassette and cartridge tapes
Issued also in 16 mm. format
For details of other formats available in the library, see 1.7B20.
Proposed Revision:
1.7B16. Other formats. Give the details of other formats in which the content of the item has been issued.
Issued also on cassette and cartridge tapes
Issued also in 16 mm. format
Issued also electronically via World Wide Web
For details of other formats available in the library, see 1.7B20.
Rationale for Change:
Current Rule:
Many libraries are choosing to use a one-record approach to describe both a tangible item and its electronic manifestation. The addition of a third note in this rule recognizes that many tangible resources are now also issued electronically and provides a general note that catalogers can use to describe this phenomenon.
3. Rule 2.7B11
2.7B11. Accompanying material. Make notes on the location of accompanying material if appropriate. Give details of accompanying material neither mentioned in the physical description area nor given a separate description (see 1.5E).
Slides in pocket
“Tables I, II, and III omitted by error from report” published as supplement (5 p.) and inserted at end
Accompanied by: A demographic atlas of north-west Ireland. 39 p. : col. maps ; 36 cm. Previously published separately in 1956
Proposed Revision:
2.7B11. Accompanying material. Make notes on the location of accompanying material if appropriate. Give details of accompanying material neither mentioned in the physical description area nor given a separate description (see 1.5E).
Slides in pocket
“Tables I, II, and III omitted by error from report” published as supplement (5 p.) and inserted at end
Accompanied by: A demographic atlas of north-west Ireland. 39 p. : col. maps ; 36 cm. Previously published separately in 1956
Accompanying disc contains complete text in PDF format
System requirements for accompanying disc: IBM compatible PC; Windows 3.1 or higher, Unix, or OS2; Adobe Acrobat Reader 3.0 with search software (included on disc); CD-ROM drive
Rationale for Change:
Current Rule:
Many books are now issued with an accompanying diskette or CD-ROM. The accompanying material may reproduce the printed material in electronic form, or it may include supplementary material, appendices, raw data, etc. The addition of the two examples to this rule illustrates the kind of notes that catalogers must now frequently add to bibliographic records to account for accompanying electronic resources.
4. Rule 2.7B16
2.7B16. Other formats. Give the details of other formats in which the content of the item has been issued.
Issued also as computer file
Proposed Revision:
2.7B16. Other formats. Give the details of other formats in which the content of the item has been issued.
Issued also as computer fileIssued also on CD-ROM
Issued also electronically via World Wide Web in PDF format
Available also in electronic form on Web site: Protected areas information
Rationale for Change:
The original example in AACR2 is no longer appropriate, given that computer files are now referred to as electronic resources. To simply change this note to "Issued also as electronic resource" would not be very helpful and would probably be confusing to catalog users. Instead, I have supplied three notes describing the types of formats of electronic resources in which a printed item might also be issued.