ALCTS - Association of Library Collections & Technical Services

Committee on Cataloging: Description and Access

To: CC:DA members, liaisons and representatives
From: Joan Swanekamp, Chair

Attached is an agenda for the meeting of the new ALCTS Task Force to Define Bibliographic Access in the Electronic Environment chaired by Jennifer Younger. Jennifer has kindly agreed to attend our Sat. meeting and discuss directions and strategies for this new Group.

For your information -- the agendas may change some as the TF members review, etc., but in the meantime, here it is. If you know of other committee chairs, etc. who would like to see this agenda, please feel free either to forward on (I would appreciate a copy just for my information) or send a request to me.


Date: Jaunary 5 1996
To: ALCTS Task Force to Define Bibliographic Access in the Electronic Environment
Judy Ahronheim, University of Michigan
John Byrum, Library of Congress
Stephen Paul Davis, Columbia University
Magda El-Sherbini, The Ohio State University
Ricky Erway, Research Libraries Group
Edward Gaynor, University of Virginia
Bill Gosling, University of Michigan
Susan Hockey, Center for Electronic Texts in the Humanities
Sarah Thomas, Library of Congress
Stuart Weibel, OCLC
From: Jennifer A. Younger, chair, The Ohio State University
Subject: ALA meeting agendas

Saturday, Jan. 20 8:30 - 11 a.m.
Sheraton Center, Frontier Room

  • Welcome, introductions
  • Andrew Magpantay, director, ALA Office for Information Technology
  • Agenda review
  • Task Force charge: "to lead the way in defining access and bibliographic control mechanisms for information in electronic form and communicating that mechanism to the users of the electronic information."
  • Brief discussion on what the Task Force "product" and activities should be (activities previously identified are listed at the end of the agenda)
  • Initial assumptions about bibliographic access in the electronic/digital environment
  • Environmental scan of cataloging projects; discussions or proposals on standards for library cataloging; metadata proposals; other meetings also discussing creation of bibliographic access to digital resources; resources on the Internet and bibliographic accessibility
  • Task Force web page

Monday, Jan. 22 8:30 - 11 a.m.
Hyatt Riverwalk, Chula Vista Board Room

  • Continuing discussion
  • Next steps and assignments: Preliminary report due at 1996 Annual Conference to ALCTS Board

Activities Identified in the Charge to the Task Force

  • Perform a survey of existing electronic document cataloging activities nationally and internationally to forge alliances, identify work in progress and determine areas of need.

  • Consult with librarians engaged in collection management and reference services to determine current user awareness of digital resources and user needs.

  • Determine the role of data in the MARC format in providing intellectual access to electronic documents and whether other non-traditional approaches might play a role.

  • Investigate the manner in which SGML should be mapped to MARC and vice versa, considering current work in progress, e.g., at LC.

  • Review and recommend standards or system capabilities to provide locator information that is transportable and automatically updatable in bibliographic records.

  • Recommend acceptable substitutes to traditional methods of cataloging.

  • Communicate with other groups working on issues of providing access to information in digital form.