ALCTS - Association of Library Collections & Technical Services

Rule Change Proposals for Cartographic Materials

CC:DA/MAGERT/1999/1rev.2

December 15, 1999; rev. February 28, 2000

To: 	    Daniel Kinney, Chair CC:DA

From:	    MAGERT Committee on Cataloging and Classification

Subject:    Rule change proposals for cartographic materials

The Anglo-American Committee for Cataloguing Cartographic Materials met in Washington, D.C., September 8-14, 1998 to revise Cartographic Materials: A Manual of Interpretation for AACR2. All five member countries, Australia, Canada, New Zealand, the United Kingdom, and the United States were represented. While two of the countries (Australia and the United Kingdom) did not send representatives from their national cataloging agency the spokesperson for that country had conferred with and were also serving as representatives for their national cataloging agency.

The participants in the meeting were: Paige Andrew (Pennsylvania State University) representing the Northeast Map Organization (NEMO); HelenJane Armstrong (University of Florida) representing the Committee on Southeast Map Libraries, Southeast Division, Association of American Geographers (COSML); Francis Herbert (Royal Geographical Society) representing the British and Irish Committee on Map Information and Catalogue Systems (BRICMICS); Judy Kuhagen (Library of Congress, Cataloging Policy and Support Office) representing the Library; Mary Larsgaard (University of California, Santa Barbara) representing the American Library Association, Map and Geography Round Table (ALA/MAGERT) and the Western Association of Map Libraries (WAML); Elizabeth Mangan (Library of Congress, Geography and Map Division) Secretariat; Dorothy McGarry (retired) representing the Special Libraries Association (SLA); Velma Parker (National Archives of Canada) representing the Archives; Dorothy Prescott (retired), representing the Australian Map Curator Circle; Barbara Story (Library of Congress, Geography and Map Division) representing the Library; Michela (Shay) Turnbull (National Library of New Zealand) representing the National Library; and Grace Welch (University of Ottawa) representing the Association of Canadian Map Libraries and Archives (ACMLA).

In addition to reviewing the text of Cartographic Materials for consistency with the 1988 revision of AACR2 as well as subsequent updates, the committee incorporated additional rules to accommodate information prescribed by the U.S. Federal Geographic Data Committee’s Content Standards for Digital Geospatial Metadata. Because there was not time during the week long meeting to fully analyze and evaluate changes needed to accommodate electronic resources, an international subcommittee was formed to look at the cataloging for cartographic electronic resources. The subcommittee was made up of members from Canada and the United States, the countries which have produced a considerable amount of digital spatial data and which need to process it. The subcommittee’s recommendations have been incorporated as part of this document. An international committee to look at the cataloging of rare cartographic materials, with members from Australia, Canada, and the United Kingdom, was also formed. While this subcommittee’s work has not yet been completed, we are not anticipating any changes to the rules, but rather a consolidation of what is prescribed for rare materials in general. The following suggested rule changes and new rules are the result of the committee’s work to either incorporate new data or to clarify the existing text to reflect actual cataloging practice of all five countries.

The text of the revision proposals is available in three formats:

Note: The page numbering may not be consistent between these versions – or even between copies of the same version viewed under different system configurations.


CC:DA/MAGERT/2000/1/Rev

July 13, 2000

When the package of proposed rule changes for Chapter 3, which was approved by CC:DA at Midwinter (4JSC/ALA/31), was presented to the Joint Steering Committee at their meeting in San Diego, March 22-24, 2000, it was mentioned that, Area 7 had not been reviewed but that while there would be some additional changes, it didnít seem they would be particularly significant or controversial. JSC requested that, if possible, any additional changes be presented to CC:DA in July so that they could consider the entire package at their meeting in September. The review of Area 7 has been completed and the necessary changes are presented here for your consideration and approval.

The text of the revision proposals is available in three formats:

Note: The page numbering may not be consistent between these versions – or even between copies of the same version viewed under different system configurations.


CC:DA/MAGERT/2001/1

December 4, 2000

During the September meeting of the Joint Steering Committee in London, the rule revision proposals for cartographic materials were discussed. All the proposals were dealt with except for those related to Area 3 and Area 7. Before decisions could be made on the Area 3 proposals, it was be essential for all the various constituencies to read and respond to all of the JSC constituent responses, given that these responses presented different points. The Area 7 proposals (4JSC/ALA/31/ALA follow-up) had not yet been reviewed by the JSC constituent organizations.

During the months of October and November, members of MAGERT’s Cataloging and Classification Committee (CCC), and members of the Anglo-American Cataloguing Committee for Cartographic Materials (AACCCM) read and responded, in emails to me, to the JSC responses. The following group of rule proposals is composed of the joint opinion of the MAGERT CCC. This group of rule proposals also includes rule proposals in 4JSC/ALA/31/ALA follow-up; this latter inclusion was at the express request of JSC, who preferred to have one document of cartographic-materials proposals, rather than two.

The text of the revision proposals is available in three formats:

Note: The page numbering may not be consistent between these versions – or even between copies of the same version viewed under different system configurations.

Following the January CC:DA meetings, the proposals were further revised. The text of this revision is available in two formats:


CC:DA/MAGERT/2001/1/MAGERT follow-up

May 22, 2001

At the April meeting of the Joint Steering Committee in Washington, the rule revision proposals for cartographic materials were discussed and tentative decisions were made. JSC requested that ALA prepare a clean copy of all the revisions (the text of all the revisions without the comments or the markup indicating additions and deletions). They also requested that a clean copy of the complete Chapter 3 be provided before the JSC meeting in the fall of 2001.

The text of the compilation of revision proposals is available in two formats:

Note: The page numbering may not be consistent between these versions – or even between copies of the same version viewed under different system configurations.

The text of the full version of Chapter 3 is expected to be distributed in August 2001.


CC:DA/MAGERT/2001/1/MAGERT follow-up/Rev

July 13, 2001

The revision proposals were discussed at the CC:DA meeting in June 2001. The resulting decisions have been incorporated in a revised document, along with some additional revisions. A separate proposal, for rule 3.5B4, has also been drafted as CC:DA/MAGERT/2001/3.

The text of the revised compilation of revision proposals is available in two formats:

CC:DA/MAGERT/2001/3 (the revision to rule 3.5B4) is available in two formats:


CC:DA/MAGERT/2001/4

November 7, 2001

The revision proposals approved by CC:DA in July were submitted as three documents to the Joint Steering Committee: a clean copy of the revisions, a clean copy of the complete chapter 3, and a list of non-editorial changes. At their meeting in October 2001, JSC discussed these documents and made decisions. These decisions have been incorporated into a revised clean copy of the complete chapter 3.

The text of the revised compilation of revision proposals is available in two formats: