Committee on Cataloging: Description and Access

How to Submit a Rule Change Proposal to CC:DA


Example 1: 3JSC/Chair/14/ALCTS AV rep response -- ASCII Version


                                                  29 March 1990
Memorandum

To:        Verna Urbanski, 
           Chair, CC:DA

From:      Bruce Chr. Johnson, 
           ALCTS AV Representative to CC:DA

Subject:   Rule Revision Proposal for Kits and Activity Cards


Source of Proposal

The following proposal is presented jointly by the ALCTS Audiovisual 
Committee and the Online Audiovisual Catalogers (OLAC). Contributors 
include Bobby Ferguson of the State Library of Louisiana, Sharon 
Almquist of the University of North Texas, and Lois McCune of Indiana 
University. 


Background

A number of subtle changes to rule 1.1C1 and the glossary definition of 
kit appear to introduce confusion rather than lend clarity. The wording 
in question relates to an understanding of what is meant by kit and lab 
kit. The following set of proposals is intended to eliminate this 
confusion and introduce more precise terminology which should make it 
easier for the AV cataloger to appropriately describe kits, single 
medium kits, and activity cards. 


Rule Revision Proposals

Proposed Revision:

[1.1C1. Footnote 2:]
   2. The following rules apply to list 2:
      1) Use <italic>map</italic> for cartographic charts, not 
         <italic>chart</italic>.
      2) For material treated in chapter 8, use 
         <italic>picture</italic> for any item not subsumed under one 
         of the other terms in list 2.
      3) Use <italic>technical drawing</italic> for any item fitting 
         the definition of this term in the Glossary, appendix D; for 
         architectural renderings, however, use <italic>art 
         original</italic>, <italic>art reproduction</italic>, or 
         <italic>picture</italic>, not <italic>technical 
         drawing</italic>.
      <delete>
      4) Use <italic>kit</italic> for any item containing more than one 
         type of material if the relative predominance of components is 
         not easily determinable, and for a single-medium package of 
         textual material (e.g., a "lab kit," a set of activity cards).
      </delete>

Clean Copy of Revised Rule:

   2. The following rules apply to list 2:
      1) Use <italic>map</italic> for cartographic charts, not 
         <italic>chart</italic>.
      2) For material treated in chapter 8, use 
         <italic>picture</italic> for any item not subsumed under one 
         of the other terms in list 2.
      3) Use <italic>technical drawing</italic> for any item fitting 
         the definition of this term in the Glossary, appendix D; for 
         architectural renderings, however, use <italic>art 
         original</italic>, <italic>art reproduction</italic>, or 
         <italic>picture</italic>, not <italic>technical 
         drawing</italic>.

Rationale:  The definition should be in the glossary, not in a 1.1C1 
footnote.


Proposed Revision:

[1.1C1. List 2:]

     <add>activity card</add>
     art original
     [rest of list unchanged]

Clean Copy of Revised Rule:

     activity card
     art original
     [rest of list unchanged]

Rationale:  In pre-AACR2 days, activity cards with text were more 
commonly called <italic>lab kits</italic>, and the term 
<italic>kit</italic> was applied to them. The current practice among 
manufacturers and librarians is to call this type of material (both 
graphic and textual) <italic>activity cards</italic>. Since there is no 
GMD which describes this type of material, and since inclusion of this 
type of material under the GMD kit introduces confusion, and since the 
term <italic>activity card</italic> is clearly understood by the user 
community, and since there is no way currently to bring together all 
activity cards in a catalog, it is recommended that the term 
<italic>activity card</italic> be added to List 2 of rule 1.1C1.






Proposed Revision:

   <bold>8.5B1.</bold> Record the number of physical units of a graphic 
   item by giving the number of parts in arabic numerals and one of the 
   following terms as appropriate: 

                    <add>activity card</add>
                    art original
                    [rest of rule unchanged]

Clean Copy of Revised Rule:

   <bold>8.5B1.</bold> Record the number of physical units of a graphic 
   item by giving the number of parts in arabic numerals and one of the 
   following terms as appropriate: 

                    activity card
                    art original
                    [rest of rule unchanged]


Proposed Addition to Glossary:

   <add><bold>Activity card.</bold> A card printed with words, 
      numerals, and/or pictures to be used by an individual or a group 
      as a basis for performing a specific activity. Usually issued in 
      sets. <italic>See also</italic> Game, Kit.</add>

Rationale:  Definition derived from <italic>Audiovisual materials 
glossary</italic>, Nancy B. Olson.  Dublin, Ohio: OCLC, 1988.


Proposed Revision to Glossary:

   <bold>Game.</bold> A set of materials designed for play according to 
      prescribed rules. <add><italic>See also</italic> Activity card, 
      Kit.</add>

Clean Copy of Revised Rule:

   <bold>Game.</bold> A set of materials designed for play according to 
      prescribed rules. <italic>See also</italic> Activity card, Kit.


Proposed Revision to Glossary:

   <bold>Kit.</bold> 1. An item containing two or more categories of 
      material, no one of which is identifiable as the predominant 
      constituent of the item; also designated "multimedia item," 
      (<italic>q.v.</italic>). 2. A single-medium package of textual 
      material (e.g., <delete>a "lab kit," a set of activity 
      cards</delete> a "press kit," <add>a set of printed test 
      materials, an assemblage of printed materials published under the 
      trade name "jackdaws"</add>). <add><italic>See also</italic> 
      Activity card, Game.</add>


Clean Copy of Revised Rule:

   <bold>Kit.</bold> 1. An item containing two or more categories of 
      material, no one of which is identifiable as the predominant 
      constituent of the item; also designated "multimedia item," 
      (<italic>q.v.</italic>). 2. A single-medium package of textual 
      material (e.g., a "press kit," a set of printed test materials, 
      an assemblage of printed materials published under the trade name 
      "jackdaws"). <italic>See also</italic> Activity card, Game.

Rationale:  Under part 2 of the current definition of kit, activity 
cards which contain only pictures would be cataloged under the rules 
for graphic materials. Activity cards which contain textual materials 
would be cataloged under the rules for kits. This is to say that 
activity cards are sometimes kits and sometimes not. This does not 
square with the American understanding of the term 
<italic>Kit</italic>, the current wording leading to confusion. This 
proposed change allows <italic>Kit</italic> to apply to single medium 
materials while eliminating this confusion.