ALCTS - Association of Library Collections & Technical Services

Announcements and Reports

Committee Activities at ALA Annual
Washington, DC, June 26-29, 1998

Committee on Cataloging: Description and Access

  • Saturday, June 27, 2:00 - 4:00 PM – Sheraton City Centre, New Hampshire Ballroom
  • Monday, June 29, 8:00 AM - 12:00 PM – Holiday Inn Capitol, Columbia Suite

Task Force on Rule 0.24

  • Friday, June 26, 2:00 - 4:00 PM – Washington Convention Center, Room 36

CC:DA/MARBI Task Force on Metadata

  • Sunday, June 28, 8:30 AM - 12:30 PM – Renaissance Washington, Room 6

Task Force on the Harmonization of ISBD(ER) and AACR2

  • Sunday, June 28, 2:00 - 4:00 PM – Capitol Hilton, Ohio Room

Agenda of the CC:DA Meetings

Action Summary of the CC:DA Meetings

Preconference and Program at the 1998 ALA Annual Conference

CC:DA sponsored a preconference at ALA Annual Conference in Washington, DC, entitled “What in the World … Cataloging on an International Scale.” The program provided an overview of cataloging and systems standards development in the international context, and an update on recent activities following the International Conference on the Principles and Future of AACR2 and the release of the IFLA Functional Requirements for Bibliographic Records. The program demonstrated how the various international efforts contribute to the ideal of universal bibliographic control and shared cataloging on the international level.

A program with the same title summarized the points presented and elaborated at the preconference. The speakers provided an overview of cataloging in the international context and update recent activities.

Discussion between German and American Catalogers

One of the highlights of the CC:DA agenda at the 1998 Annual Conference was a discussion between German and American catalogers. This discussion was a result of Project REUSE, a cooperative project between OCLC and the Niedersächsische Staats- und Universitätsbibliothek Göttingen (SUB Göttingen). The goal of the project was to enhance international bibliographic compatibility and the sharing of bibliographic information between Germany and the Anglo-American cataloging communities. A report on this project is available at This report gives an account of the results of several investigations undertaken by project participants, and concludes with a series of suggested actions to increase the usability of bibliographic data internationally.

The REUSE Project identified a number of areas in which German cataloging rules and practices differ significantly from Anglo-American rules and practices. One of these areas is the description of multipart publications. A paper by Bernhard Eversberg of the Universitätsbibliothek Braunschweig on “The Part --> Whole Relationship in German and American Cataloging Data” formed the basis for a discussion at CC:DA. The paper is available at Joining Herr Eversberg at the CC:DA meeting were other members of the REUSE+ Task Group: Monnika Münnich (Universitätsbibliothek Heidelberg and Chair of the German Working Group for Descriptive Cataloging), Glenn Patton (OCLC) and Barbara Tillett (Library of Congress).

Two Task Forces Present Final Reports

Two CC:DA Task Forces presented their final reports to the Committee at the Annual Conference in Washington, DC. Both reports are available on the CC:DA Web site.

The Task Force on Conference Proceedings II was charged “with developing a proposal for a rule revision that addresses the issue of determining what constitutes a named conference.” Their report recommends changes to AACR2 that would expand the concept of a named conference and allow more conferences to be entered under conference headings. The recommendations in this report were approved by CC:DA and will be forwarded to the Joint Steering Committee for consideration.

The Task Force on Metadata and the Cataloging Rules investigated the relationship between various emerging metadata element sets and cataloging rules and practices, concentrating particularly on the use of metadata in AACR2-based bibliographic records. Their report presents a general discussion of the relation between metadata and cataloging; detailed reports on the TEI (Text Encoding Initiative) Header and the Dublin Core; a summary report on the Encoded Archival Description; some conclusions; some recommended changes to Chapter 9 of AACR2; and a brief bibliography. The recommendations in this report were approved by CC:DA. Pursuant to one of these recommendations, to continue to explore different metadata sets, a new Task Force will be appointed to investigated the Visual Resources Association Core Categories.

New Task Forces Appointed

A number of new Task Forces have recently been appointed and had organizational meetings during the Washington Annual Conference.

The Task Force on the Harmonization of ISBD(ER) and AACR2 is charged with the detailed review of the ISBD(ER): International Standard Bibliographic Description for Electronic Resources. The Task Force will look at areas in which Chapter 9 and the Glossary of AACR2 are not in conformance with the ISBD(ER). The Task Force is chaired by Lynne Howarth of the Faculty of Information Studies at the University of Toronto.

The Task Force on Rule 0.24 is charged with “drafting a proposal for revision(s) to Rule 0.24 and/or other rules in AACR2 … to advance the discussion of intellectual content over physical format.” The Task Force, chaired by Martha Yee of the UCLA Film and Television Archive, will deal with such issues as the organization of the rules for description in Part I of AACR2, the description of material to which more than one chapter applies (such as reproductions), and the definition of the concept of “edition.” The Task Force has posted a number of discussion documents and welcomes comments.

A third Task Force has not yet been appointed, but began organizing itself in Washington. The Task Force on Metadata and the Cataloging Rules, which presented its final report, will be succeeded by a Joint Task Force on Metadata made up of members of CC:DA and members of MARBI. This Joint Task Force will be charged to analyze and document the impact of metadata schemes on well-established library standards, such as AACR2 and the USMARC Formats, as well as to assess the consequences of integrating records containing various resource descriptions into library databases.

CC:DA to Hold Joint Meeting with MARBI Committee

CC:DA hosted a joint meeting with the ALCTS/LITA/RUSA Committee on Machine-Readable Bibliographic Information (MARBI) at the CC:DA meeting on Monday morning, June 29, in the Holiday Inn Capitol, Columbia Suite. The two Committees have a number of interests in common, particularly issues relating to metadata. At this particular meeting, however, the discussion dealt primarily with the identification of type of material in bibliographic records and the various ways in which this is done in cataloging rules (e.g., the General Material Designation) and the formats (e.g., the Type of material code in the USMARC Leader).

Task Force on Metadata Appointed

Dan Kinney, Chair of CC:DA, has formally appointed a Task Force on Metadata. This Task Force, which includes members from both CC:DA and MARBI, held an organizing meeting at the ALA Annual Conference in Washington, DC. The formal charge and roster are now available on the Task Force web page, as are the minutes of the organizing meeting.

Logical Structure of AACR, Part 1

As part of its ongoing mandate to respond to changes in the bibliographic environment, the Joint Steering Committee for Revision of AACR (JSC) organized and hosted in October 1997 the International Conference on the Principles and Future Development of AACR. As a result of that conference, Tom Delsey (National Library of Canada) has undertaken, at the JSC’s behest, a logical analysis of the principles and structures on which AACR is based. This analysis is intended to serve as a tool to assist in the re-examination of the principles underlying AACR2 and in setting directions for its future development.

The analytical schema prepared by Mr. Delsey for Part 1 is now complete and available for review and comment on the World Wide Web at:

Comments on the schema, and particularly on the key issues and resulting recommendations, are now being actively solicited by the JSC. These may be addressed to me, no later than September 1, 1999, at: BSCHOTT@LIBRARY.UCLA.EDU,
or in writing at:

UCLA Library Administration
11334 Young Research library
Box 951575
Los Angeles, CA 90095-1575

Many thanks!

Brian E.C. Schottlaender
ALA Representative to the JSC