ALCTS - Association of Library Collections & Technical Services

Announcements and Reports

CC:DA Activities at ALA Annual Conference in Toronto

CC:DA held two meetings during the ALA/CLA Annual Conferencein Toronto. The agenda of the meetings has been posted on the CC:DA Web site.

CC:DA continues to conduct much of its business via e-mail, in order to meet deadlines set of the Joint Steering Committee. For a list of actions taken since January, see the Chair’s report; for activities since April, see the CC:DA Program of Work.

Reports: CC:DA heard reports from:

  • Ann Della Porta for Barbara B. Tillett, the Library of Congress representative [available online]
  • Paul Weiss, the ALA representative to NISO
  • Matthew Beacom, ALA representative to the Joint Steering Committee [available online]
  • Donald E. Chatham, Associate Executive Director of ALA Publishing Services
  • John Attig, the CC:DA Webmaster
  • John Attig for Everett Allgood, the MARBI representative [available online]
  • Task Forces (see below)

Task Forces: Five active CC:DA Task Forces made reports:

  • The CC:DA/MARBI Program Planning Committee, chaired by Susan Hayes, reported on its successful program Don’t Be Dysfunctional; How to Put the Functional Requirements for Bibliographic Records (FRBR) in Your Future at the 2003 Conference. The Task Force is also planning a preconference for the 2004 Annual Conference, also on the topic of the IFLA Functional Requirements for Bibliographic Records.
  • The Task Force on Rule 21.0D, chaired by Ann Caldwell, presented an interim report of its investigation of the use of relator terms or designations of function in name headings. The Task Force was continued and will present its final report at the 2004 Midwinter Meeting.
  • The Task Force on an Appendix of Major and Minor Changes, chaired by Cynthia Whitacre, presented the final version of its document “Differences Between, Changes Within: Guidelines on When to Create a New Record.” The document was approved by CC:DA and steps were taken to gain approval of its publication in either print or electronic form.
  • The Task Force on the Reconceptualization of Chapter 9, chaired by Michael Chopey, presented a report on its work redefining the scope of chapter 9 and providing rules for electronic resources in other chapters. The report included draft text for rules on scope (X.0A) and sources of information (X.0B), as well as some examples of possible physical descriptions, in each chapter. These preliminary recommendations call for the scope of Chapter 9 to be “computer software, numeric data, computer-oriented multimedia, and online systems and services.” It also calls for the scope of Chapter 2 to be redefined as “texts.” The other chapters in part 1 would have their scope expanded to include electronic versions. CC:DA agreed to forward the report to the Joint Steering Committee for their information and comment, and asked the Task Force to continue working on refining and completing its recommendations.
  • The Task Force on Consistency across Part 1 of AACR, chaired by John Attig, presented new proposals for revisions to the rules for Areas 4 (Publication, Distribution, etc.) and 6 (Series), and revised proposals for Areas 2 (Edition) and 3 (Material-Specific Details). CC:DA approved these four proposals.

Rule Revision Proposals: CC:DA considered the following rule revision proposals:

  • A proposal on the rules for capitalization of German in Appendix A was deferred for further consultation.
  • A proposal concerning a Turkish word in the list of Initial Articles (Appendix E) was also deferred in order to consult the National Library of Turkey.
  • A proposal to simplify rule 12.1E1 (Other title information) was approved.
  • A proposal to delete the definition of “Coloured illustration” in the Glossary was approved.

The meeting also included a reading of the Seymour memorial resolution on Seymour Lubetzky adopted by the ALCTS Cataloging and Classification Section, and a resolution of commendation to the outgoing Chair of CC:DA, Kristin Lindlan. The meeting was adjourned by the new CC:DA Chair, Mary Larsgaard.

CC:DA and MARBI Sponsor Program on FRBR

Don’t Be Dysfunctional; How to Put the Functional Requirements for Bibliographic Records (FRBR) in Your Future,
Sunday, June 22, 8:30 am-12:00 pm

A number of models have the potential to influence the future development of information standards within the library community. Pre-eminent among these models is the Functional Requirements for Bibliographic Records (FRBR), a product of study by the International Federation of Library Associations and institutions, and the related Logical Structure of AACR2. The program is intended to acquaint technical services professionals, including the catalogers and systems librarians, with the implications of these models for cataloging rules, and to present MARC formats along with other emerging international standards for electronic technologies.


  • Barbara Tillett, Chief, Cataloging Policy and Support Office, Library of Congress
    [presented by Matthew Beacom, Yale University]
  • Vinod Chachra, President, VTLS, Inc.
  • Tom Delsey, National Library of Canada
    [presented by Sally McCallum, Network Development and MARC Standards Office, Library of Congress]
  • Glenn Patton, OCLC

The PowerPoint presentations for these papers are being posted on the ALCTS Web site.

A report on the program by Renette Davis of the University of Chicago Library is also available.

Joint Steering Committee for Revision of AACR Meets in Brisbane, Australia

The Joint Steering Committee for Revision of AACR, chaired by Ann Huthwaite, met in Brisbane, Queensland, Australia, September 8-10, 2003. The meeting discussed a wide variety of issues, most of them relating to a planned new edition of AACR. Topics included the introduction of terminology from Functional Requirements for Bibliographic Records into AACR2; continuing work on identifying and collocating expressions; proposals to promote consistency across chapters in Part I and to move general rules to Chapter 1; and a variety of other specific proposals. An announcement of the meeting, with a draft agenda, is available on the JSC Web site.

New Task Force Appointed

The Task Force on Rule 21.0D has been charged to undertake an examination of AACR/LCRI 21.0D, an optional rule on designations of functions in headings. The Task Force will reconsider the need for an indication of the nature of relationships in headings rather than relying on the description for such information in light of recent discussions on Functional Requirements for Bibliographic Records (FRBR) and relevant metadata standards. If appropriate, prepare revisions to the rules and/or a recommendation that the Library of Congress modify its rule interpretation; provide rationales for such actions. The Task Force will present an interim report at the 2003 Annual Conference in Toronto, and its final report prior to the 2004 Midwinter Meeting.